Cadre Management System

A reliable and updated database of all Human Resources is the key to good Cadre Management. Experience has shown that it is extremely challenging to maintain an updated database of Human Resources due to frequent transfers of the employees as well as the officers responsible for maintaining databases at the headquarters. Thus, even though data is available in the personal files of the employees or is a piecemeal manner in spreadsheet files in various computers, it is not very convenient for planning purposes. As a result, the data is  compiled afresh in spreadsheet formats by headquarter officials each time it is required for any purpose such as to hold regular  DPCs,  hold  review DPCs, bring  transparency in transfers and postings, systematise nomination of employees for trainings, compilation of reports or to simply find out whether the workforce is equitably distributed across offices and whether the employees are getting  adequately rotated across the various divisions of the department for a well-rounded career progression.

Vriksh is an attempt to simplify this process by providing intelligent data management features and user friendly interface for the hqrs users as well as for the employees. Vriksh is designed to ensure that the data once compiled should be available for meaningful use while ensuring that personal information of the employees is visible only to the authorised personnel.

Front-End Language

HTML5

Bootstrap

Javascript

CSS3

Back-End Language

C#

CSharp

Java

Database

MSSQL Server

Other

SMS API

WhatsApp API

Challenge –

Most software projects focus on the development of the software while the data compilation is left for the future. However, a reverse process  has  been followed in developing Vriksh. The employee data already available in bits and pieces in various places has been painstakingly compiled,  cleaned  and standardised. Such standardisation not only reduces the data entry effort subsequently, it will also ensure consistency in the data even with passage of time.

Features for future versions

Based on the utilisation and effectiveness of Phase 1 of the software, the following features can be thought over for implementation in future. The list is being placed here to give continuity to the software as a good software is a live system which should grow and improve with time to accommodate new or unfulfilled requirements. However, this is only a tentative list and wider consultation will be required to finalise the requirements for phase 2.-

  • A system to facilitate preparation of Draft transfer orders which will automatically warn if the sanctioned strength is exceeded at a station, or if an employee is mistakenly assigned 2 substantive charges etc.
  • A system to generate the seniority lists of employees in a grade automatically. This is a mathematical process and therefore should be possible through the software program. For DRs, the seniority is based on the relevant year and rank in the recruitment exam. For promotes the seniority is based on the year of promotion and the serial number of the promotion order. Interse seniority of DRs and promotes is determined based on defined ratios of DR vs Promotee. Similarly, the serial number in a promotion order can be determined based on the seniority number of the employees in the feeder cadres, the intense ratio of feeder cadres and the quota rules for various categories of employees.
  • More reports to cater to all possible requirements
  • A mobile app